Today, a lot of businesses, organizations and individuals use OneDrive. This is software that helps to store work content and data very well on the internet. So what is OneDrive? Is this solution perfect and optimal? How do I get the most out of OneDrive? All will be answered in the article below.
What is OneDrive Microsoft?
What is OneDrive? It’s a cloud storage service from Microsoft. Previously, the service was called SkyDrive, Windows Live SkyDrive, and Windows Live Folders. OneDrive allows users to sync data to access them from a web browser or phone.
Currently, OneDrive is integrated into many Microsoft products. This service can be used on many different platforms from Windows 8 to Windows 10, 10 Mobile, Xbox or Microsoft Office.
So what is Microsoft OneDrive? This service is like a USB that allows data storage. But instead of carrying a USB stick around, they use cloud computing, allowing you to access it anytime, anywhere, or on any device.
Features of Microsoft OneDrive
OneDrive has a lot of useful features built-in. If you are a regular user of Microsoft software or operating systems, using OneDrive is very convenient.
- Create, view, edit, store documents on many internet-connected devices: PC, laptop, smartphone, etc.
- Documents can be created on a laptop (Office) or a web browser, then saved and uploaded to OneDrive.
- Allows access from many different devices when the data has been synchronized, as long as the device has an internet connection.
- The data can be shared with many other users.
- Allows up to 10GB of free storage.
- Quick document search feature.
Popular plans of OneDrive
If you have learned about what OneDrive is, you can use this utility. In businesses, OneDrive is an essential service for sharing user data. OneDrive’s storage space is quite large, if you use up 10GB for free, you can buy more. Some OneDrive storage plans:
- OneDrive Basic: 50GB storage, $1.99/month
- OneDrive + Office 365 Personal 1 account: 1TB capacity, $6.99/month.
- OneDrive + Office 365 Personal 5 accounts: 1TB storage, $9.99/month.
Depending on the purpose of use and the number of files stored for users to buy a reasonable package. Businesses commonly use packages that integrate multiple accounts.
How to download and install OneDrive on computer
Want to use OneDrive but don’t know where to start? As a first step, download and install them on your computer. Here’s a beginner’s guide to using OneDrive:
Step 1: In a web browser, access the website: https://www.microsoft.com/en-us/microsoft-365/OneDrive/download and click Download.
If you already have a Microsoft 365 account, you can log in and use it online. If you don’t have one, press the sign up button and download OneDrive.
Step 2: After downloading the program to your computer, click on the OneDriveSetup.exe file to get started.
Step 3: Wait for the file to run the installation to 100% and the installation is complete.
So with just 3 simple steps, you can use this utility on your device already. The process of installing OneDrive does not take much time but is also handled very well.
How to create a OneDrive account
After successfully installing it on your computer, to use OneDrive effectively, you need an account. So what is a OneDrive account? How to create them?
OneDrive account is considered the key to helping you use this utility on multiple devices. With other devices, you only need to sign in to your OneDrive account to use your stored data.
If you already have outlook email, hotmail or live.com, Skype account, Xbox Live, there is no need to create an additional OneDrive account. Because all of the above accounts belong to Microsoft and are completely usable in OneDrive. If you don’t have any Microsoft accounts yet, follow these steps:
Step 1: Access the website address: https://www.microsoft.com/microsoft-365/OneDrive/online-cloud-storage. Then click Sign up for free.
Step 2: Here, enter your information to create a new email.
Step 3: Enter the password for the account, this password will be used to log in, so please try to remember it.
Note: the password must be at least 8 characters, contain both upper and lower case letters, numbers and symbols.
Step 4: Enter some other information such as full name, date of birth, etc… to set up a OneDrive account.
The above steps are conducted right on the Microsoft website. You can also use this account to log in to outlook as well as some other utilities. You can also use this account to sign in on various devices.
How to use OneDrive for beginners
Once you have an account, you can log in to OneDrive on your computer to use it. As mentioned about what OneDrive is, they have a lot of useful features. So how to use those features? Here are a few guides to using OneDrive – the most used features today.
How to upload a file to OneDrive
Do you have data to share or use on multiple devices? Use the drive to synchronize your data. So how to upload that data to OneDrive? Follow the steps below:
Step 1: Find and open File Explorer or existing folders on your computer. Select the data files on the computer you want to sync and copy them.
Because OneDrive will be integrated with File Explorer, you can use them easily.
Step 2: Click on OneDrive and paste the file you copied earlier.
So you can push files to OneDrive easily. They will help you store it in the cloud, until you delete it.
How to sync OneDrive data
How to access and view the data you have uploaded with another device? To do that, you need to sync OneDrive data. The steps are as follows:
Step 1: On the right side of the Taskbar, select the cloud icon. Then, click on Help & Setting and select Setting.
Step 2: In the setup dialog box, select the Account tab, click Choose folders.
Step 3: Uncheck the Make all files available option, select the folder you want to sync and click OK.
Thus, on other devices, when you sign in to OneDrive, this folder will be displayed. Because it is selected to synchronize data, it can be seen and used by other devices. It’s easy, isn’t it?
How to share files and data via OneDrive
This is one of the most used features today. In other words, this feature makes OneDrive widely used, especially in businesses. So, how to share files via OneDrive. Please do as below:
Step 1: Open OneDrive on your computer, right-click on the file to share and select Share.
Step 2: The sharing dialog box will open, select Copy to get the sharing link.
Then share this link with the person you want. Thus, if the other person knows what OneDrive is and uses this utility, it can completely access the shared data file.
How to cancel sharing on OneDrive
If you don’t want to share the file with anyone, cancel sharing. It’s very simple to do as follows:
Step 1: Open OneDrive, select the folder you want to cancel sharing, right-click and select Sharing (as shown in step 1 to share files).
Step 2: Create a Share dialog box, select the 3-dot icon located in the right corner and click Manage access.
Step 3: Click on the X to cancel the link that has been created.
So with just 3 basic steps, you can cancel sharing files with someone. After cancellation, no one can access this file but you. This sharing has been greatly simplified compared to before. Previously, if you wanted to cancel sharing, you had to use OneDrive web. Now, with just a Share dialog box, it is possible to do both simultaneously.
Above is information about what is OneDrive Microsoft, its effects and its features. If you are a beginner, read the detailed instructions above and follow them. Want to see more tech tips? Please comment below the article! And do not forget to share useful information with everyone.