One of the questions that PDF users are most interested in is how to convert Excel files to PDF, keeping the format and without font errors. People want to save an Excel file as a PDF because PDF is a document format compatible with any device. No matter what program or application you open it in, it will keep the same look and feel.
Then how to convert XLS and XLSX files to PDF? There are 5 options: EasePDF Online, Google Docs, Microsoft Excel, Mac Preview, and PDFelement. In this post, we will show you each specific way to export Excel files to PDF quickly.
How to convert Excel file to PDF online with EasePDF
Your first choice to convert Excel to PDF would be an online conversion tool like EasePDF. This way you will be able to convert Excel to PDF without downloading any software. On EasePDF, you can create PDFs from Word, Excel, PPT, and images and convert PDFs to other file formats like Excel, Word, JPG, PNG, PPT, etc. In addition, there are some other similar tools, such as PDF Editor, PDF Compressor, PDF Merger, PDF Spliter, etc.
Moreover, EasePDF is not limited in terms of device or system used, you can access and convert files on Windows, Mac, Android or iOS devices. Now, let’s learn how to convert Excel to PDF using EasePDF.
Step 1: Go to the website https://www.easepdf.com/excel-to-pdf/
Step 2: Upload your XLS or XLSX file. You can upload multiple Excel files at once. Click the “Upload File(s)” button to add the .xls or .xlsx file from your device to the server. Or select Excel files from online cloud storage services like Google Drive and Dropbox.
Step 3: Once you have added your file, EasePDF will convert your XLS or XLSX file to PDF. The waiting time is about one minute.
Step 4: Once the conversion is done, there will be a download link on the resulting page. You can press the “Download” button to download the created PDF document to your computer, laptop or store it on cloud storage services.
How to convert Excel file to PDF with Google Docs
Besides EasePDF, Google Docs is also a pretty good choice whenever you need to convert XLSX or XLS to PDF online. Google Docs is used as an alternative to Microsoft Office. You can read and edit Word, Excel, Powerpoint and TXT with Google Docs and store them in other document formats, including PDF.
Step 1: Open Google Docs on your favorite web browser and sign in with your Google account.
Step 2: Select the small File icon to upload the Excel spreadsheet you want to convert. Then select “Upload“> “Select a file from your device “, or drop the file into the upload area.
Step 3: Your XLS or XLSX file will be opened in the Google Docs Online Sheet Editor. At the top Menu bar, go to “File” > “Download” > “PDF document (.pdf)“. This way, the Excel spreadsheet will be converted to a PDF file and downloaded to your computer’s hard drive device.
Tip: There is another alternative to Google Docs that allows converting Excel to PDF online – OneDrive. Upload an XLS or XLSX file to your OneDrive and open it in Excel Online. Then go to “File“=> “Print“. When you click the “Print” button in the pop-up prompt, a new window will show the PDF format of your Excel file, select “Save” and the PDF file will be created and stored on the device.
How to convert Excel into PDF with Microsoft Excel
In the condition that there is no Internet connection, can you still convert Excel to PDF without any conversion software on your computer? The answer is yes. However, you need some program like Microsoft Excel or WPS to open and read spreadsheets like .XLSX and .XLS. Now, let’s look at how to use Microsoft Excel to convert Excel files to PDF.
Step 1: Open your XLSX or XLS spreadsheet with Microsoft Excel.
Step 2: Click the “File” menu and select “Print“. Your Excel spreadsheet will show up in the right section. On the printer options, select “Microsoft Print to PDF Ready“. Then click the “Print” icon located at the top of the printer.
Step 3: On the newly opened window, name the newly created PDF file and choose a location to store the file. Then click “Save” button and you are done converting XLS or XLSX to PDF.
Tip: If you are using Microsoft Office 2010 or later, you can also easily use the “Export” option to convert Excel to PDF.
How to convert Excel file to PDF on macOS
For Mac users, you can use a built-in application called Preview on your Mac to convert XLS or XLSX to PDF. This Mac Preview program can be used to open documents such as Excel, Word, TXT, PPT and images. The conversion steps are quite simple.
Step 1: Select the Excel spreadsheet you want to convert, right-click on it and select “Open With” => “Preview” to open it with the Preview app.
Step 2: Click the “File” Menu and select “Export as PDF“.
Step 3: On the new dialog box that just pops up, please change the file extension from .XLS or .XLSX to .PDF, then click the destination folder and select “Save“.
And you can already convert a PDF file to a PDF using the Mac Preview app. However, you can only convert a single Excel sheet to PDF with this tool. And these data are only saved as a single PDF page. That means, if you have a very long Excel sheet, it will shrink in size and you need to enlarge it to read the data better when opened in PDF files. To avoid this situation, we recommend using EasePDF Excel to PDF Online Converter instead.
How to convert a Excel file to PDF with PDFelement
PDFelement is an all-in-one PDF solution that helps you convert, create, edit and merge PDF files on Windows and Mac computers. PDFelement allows you to convert XLS and XLSX to PDF. Below are the steps that allow you to convert Excel files to PDF with the same format as PDFelement.
Step 1: Download PDFelement and install it on your computer. Then launch the program.
Step 2: Select “Create PDF” on the main interface, select the .xls or .xlsx Excel file on your computer, and then click the “Open” button.
Step 3: Go to the “File” menu at the top and select “Save”. On the save dialog, select “PDF Files(*.pdf)” then click the Save button. It is done! Your Excel file has been converted into a PDF document with the same formatting and absolutely no font errors.
I believe you have the right answer to the question “How to convert Excel file to PDF without formatting” right now. The easiest way is to use online conversion tools like EasePDF. Also, Google Docs, OneDrive, Mac Preview, and Microsoft Excel are all good options as they are all 100% free. For Windows and Mac users, you can choose PDFelement as an alternative.